Training video subtitles your team can review.

Start with the approved training recording

An onboarding walkthrough and a procedure demonstration need different reviews, but both need the right source version. Confirm which recording your team should learn from before generating subtitles. Remove outdated passages in your video editor first. Captions for an obsolete process are still obsolete, even when every word is transcribed correctly.

Use media you are authorized to process and follow your organization’s storage rules. Polyglot transcribes and translates on your Mac after model setup; it does not upload the recording for AI processing. Local processing can fit a controlled workflow, but it does not decide who should have access to an internal project or its exported subtitle files.

Check the small words that change an instruction

Generate the source-language draft, then review it while watching the demonstration. Pay particular attention to quantities, units, warning conditions and the order of actions. A missing “not” can reverse an instruction. A decimal point or abbreviation can look plausible in text while being wrong for the task on screen.

For example, compare “disconnect before opening” with the actual narration and approved procedure. Ask the procedure owner to resolve any discrepancy instead of repairing it from context alone. Keep review notes outside the subtitle text so learners do not see editorial uncertainty presented as a finished instruction. This is a human approval process, not a certification provided by the app.

Review every translated procedure separately

Correct source-language mistakes before approving translated captions. Give reviewers the same procedure reference, terminology list and video version. Translating a control label may make it harder to find on equipment that still displays the original language, so decide how to handle those labels consistently with the training owner.

Watch translated captions at normal playback speed. An instruction may become much longer in another language. Polyglot retains source cue timing; use an appropriate subtitle editor if a readable result requires different timing or segmentation. Do not shorten away a condition merely to make a line fit. Hold the affected language until its wording and presentation are reviewed.

Publish with a retirement plan

Export SRT files named for the module, revision and language. A handoff note can record the source video, reviewer, approval date and destination. Check that your learning system or video player accepts SRT, attach each track manually, and play the actual uploaded version. The app does not manage learning-platform accounts or course completion.

When the procedure changes, update the video and all related subtitle tracks together. Remove obsolete learner-facing copies according to your organization’s process while retaining an appropriate working record. For accessibility, also review meaningful non-speech audio and speaker context; a speech draft alone is not a complete caption assessment. The finished package should make the current procedure clear without requiring learners to infer which version is authoritative.

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